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Teacher
Responsibilities:
- Teachers will
select preferred VCFT using one of the Region16 ESC Resource Web
Pages
here.
- Teacher will
present request to his/her Site Coordinator.
- Upon completion
of VCFT, fill out the
Attendance/Evaluation Sheet
and email to Site Coordinator.
REMINDERS:
·
Most providers require a
minimum of two weeks’ notice.
·
Providing 3 different dates
and/or times increases your chance of the VCFT being successfully
scheduled.
Site
Coordinator Responsibilities:
- Check all
calendars for conflicts on requested dates/times.
- Fill out the
VCFT
Request Form (all information must be provided).
- Email Request
Form to
Ladonna Martin.
- After field
trip is scheduled, Ladonna will send the Videoconference
Invitation through the Region 16 online scheduling process.
- Answer “yes” to
the invitation. There will be a link in the email invitation to
access the scheduling site.
- After
confirmation,
Jane Chavez or
Jeff Rogers will do a test connection with the provider
prior to the event.
- Inform teacher
when scheduling confirmation is received.
- Receive and
forward any related materials and a reminder of conference to
participating teachers.
- Set up and be
present as connection takes place. Be sure attending
teacher/facilitator knows where to reach you if technical problems
arise.
- Provide the
VCFT
Attendance/Evaluation Sheet to the teacher. When it
is returned completed, please email back to
Ladonna.
REMINDERS:
- After receiving
scheduling confirmation of a Field Trip, DISTRICTS MAY NOT
CANCEL a Field Trip without forfeiting one of their
contracted sessions.
- A site
coordinator and/or teacher must be in the videoconference room
during each session. The site coordinator will also be expected to
assist in making copies and distributing teaching materials sent by
the presenter, to be available to monitor activities during
sessions, to assist with teacher needs and to be responsible for
returning any materials to the presenter.
- Most of the
providers DO NOT allow videotaping of the programs. Assume you MAY
NOT record the session. If for some reason it is important to
record the session, we must get permission to do so from the
provider first.
Free Video
Conference Field Trips:
-
Please submit all
requests for free VCFTs in the same manner as shown above. (PLEASE
NOTE THAT THIS IS A NEW PROCESS THIS YEAR).
Updated by
JMcDaniel on 8.28.08 |