Counseling and Support Services
ESC Region 16's Counseling, Career & Technical Education, & School Safety Services offer expert assistance, information updates, and high-quality training to support counselors, teachers, administration, and other school staff members designated to ensure the mental health, college and career readiness, and safety of the children in Region 16.
These include but are not limited to:
- Abuse prevention and response
- Bully, harassment, and dating violence prevention and response
- Career and Technical Education
- College, Career, and Military Readiness
- Grief counseling and crisis team support
- Substance abuse prevention and response
- Mental health support and Youth Mental Health First Aid Training
- School safety, audits, and Emergency Operation Plans
- Suicide and self-harm prevention and response
Counselor Mental Health Specialist
office: 806-677-5157 cell: 806-433-7005
Mandy Abernethy, M.Ed.
Counselor Mental Health Specialist
office: 806-677-5144 cell: 806-681-1241
Mental Health/Counseling Resources
School Counselor Recognition
From the day to day tasks of school counseling, student schedules, crisis intervention, guidance lessons, academic advising, providing help with homelessness & necessities, and an overwhelming amount of other responsibilities; a School Counselor is typically behind the scenes making it all run smoothly. This section is dedicated to recognizing across Region 16 and the state; the amazing School Counselors and the positive impact that you make on a child's life. Encouraging and inspirational links will also be provided to appreciate and motivate School Counselors to keep doing your best work.
TEA CONTACT INFORMATION
TEA Mental and Behavioral Health Contact Information:
Mental and Behavioral Health Team
TRAUMA INFORMED CARE RESOURCES
ACADEMIC PREPARATION AND SUPPORT RESOURCES
ACADEMIC ACHIEVEMENT RECORD (AAR)/TRANSCRIPT STANDARDS
Each school district must report the academic achievement record (AAR) of students who have completed a minimum, recommended, advanced (distinguished), or foundation high school program. The transcript forms must include the required standard content for the AAR. The words “academic achievement record” and “transcript” are interchangeable. The form must serve as the academic record for each student and must be maintained permanently by the district.
Note: The AAR standards have not been updated by TEA since 2012
ATTENDANCE ACCOUNTING HANDBOOK
State law requires every Texas school district to adopt an attendance accounting system that includes procedures to ensure the accurate recording and reporting of student attendance data. The Student Attendance Accounting Handbook (SAAH) contains the official attendance accounting requirements that all public school districts and open-enrollment charter schools in Texas must meet. The agency collects student attendance data primarily to ensure that Foundation School Program (FSP) funds can be correctly allocated to Texas’s public schools.
AWARDING OUT OF STATE AND/OR OUT OF COUNTRY CREDITS
Credit may only be awarded to a student who completed coursework that met all of the Texas Essential Knowledge and Skills (TEKS) for a state-approved course. Texas Administrative Code §74.26(a)(2) requires that all records or transcripts of an out-of-state or out-of-country transfer student must be evaluated. As stated, to award credit for a course a district must determine that the course met all of the TEKS. A district could refuse to award credit if they determined that the student was not proficient in the TEKS for the course. The district could also request that the student take a credit by exam in order to determine proficiency in the subject matter.
This document contains course translations for 10th, 11th and 12th grades
Texas OnCourse provided Financial Aid Toolkits for:
GRADUATION TOOL KIT
HIGH SCHOOL TRANSCRIPT CHECKLIST
LOCALLY DEVELOPED TEA COURSE FORM
PERSONAL GRADUATION PLANS
This document provides information about Personal Graduation Plans from TEA.
RECORDS RETENTION REQUIREMENTS
STATE COMPENSATORY EDUCATION
STATE DIPLOMA PLANS & RESOURCES
Official State Board of Education Administrative Rules Regarding Graduation Requirements
The State Board of Education (SBOE) has authority over graduation requirements for Texas public school students. Access SBOE rules on graduation:
T-REX AND RECORDS
The Texas Records Exchange (TREx) system is a web-based software application designed for the exchange of electronic student records as mandated by the 79th Legislature, 3rd Called Session, 2006 (House Bill 1). Using the TREx application, school registrars can electronically request and receive student records for students who have attended or will be attending Texas public schools. High school registrars and counselors can electronically create and send official student transcripts to Texas public colleges and universities using TREx to access the SPEEDE server.
GUIDE TO RECORDS REQUIREMENTS
The Academic Achievement Record (AAR) is the record of a student's academic achievement for their diploma program. This is also known as a transcript. There are specific guidelines for the minimum which needs to be recorded on the AAR. Transcripts may be issued as official or unofficial depending upon the request circumstances.
How does AAR Relate to colleges?
The AAR is a record to colleges of what a student has taken in high school as well as their GPA and testing history. Colleges request official copies directly from a school district and are responsible for obtaining authority to do so.
How long is my district required to keep student records on file?
Academic records for students in grades PreK – 8 (a.k.a. cumulative records) are to be kept for 5 years from the date of withdrawal. Academic records for students in 9-12 are to be kept permanently. There are various rules on specific records.
Key Questions for a Counselor?
1. What is the record keeping system for my district? When will I receive training?
2. What method is used for electronic record keeping and paper based record keeping?
3. What format does my district use for the AAR?
4. Who handles the procedure for transcripts? What is my role?
ADMINISTRATIVE TASK RESOURCES
The Student Assessment Division manages and oversees the development, administration, scoring, and analysis of the Texas assessment program, which includes the following assessments:
- STAAR Alternate 2
- STAAR Spanish
- TAC and TEC related to Testing
2017-2018 C022 TABLE SERVICE IDS
The CO22 table is a set of service IDs in the PEIMS system for specific types of records. Each area has a set of codes designed to help schools with assigning personnel, courses and completion by students.
ESCs & LEAs Using TSDS PEIMS Only
SPECIAL EDUCATION SERVICES
Special education means specially-designed instruction, at no cost to parents, to meet the unique needs of the child with a disability, including instruction conducted in the classroom, in the home, in hospitals and institutions, and in other settings; and instruction in physical education.
UNIVERSITY INTERSCHOLASTIC LEAGUE (UIL)
The University Interscholastic League exists to provide educational extracurricular academic, athletic, and music contests. The UIL was created by The University of Texas at Austin in 1910 and has grown into the largest inter-school organization of its kind in the world.
COLLEGE, CAREER & MILITARY READINESS RESOURCES
Our programs are designed to boost lifelong learning and potential for success in schools and workplaces around the world. We're passionate about making a difference in all we do. Whether it's guiding students along their learning paths, enabling companies to develop their workforce, fostering parent, teacher, and counselor understanding of student progress, guiding job seekers toward career success, or informing policymakers about education and workforce issues.
ApplyTexas was created through a collaborative effort between the Texas Higher Education Coordinating Board and the colleges and universities represented on the site. The goal of the project is to offer a centralized means for both Texas and non-Texas students to apply to the many outstanding postsecondary institutions available in Texas.ApplyTexas Counselor Suite Instructions
COLLEGE BOARD (SAT)
The College Board is a mission-driven not-for-profit organization that connects students to college success and opportunity.
Each year, the College Board helps more than seven million students prepare for a successful transition to college through programs and services in college readiness and college success — including the SAT and the Advanced Placement Program. The organization also serves the education community through research and advocacy on behalf of students, educators and schools.
CREDIT BY EXAMINATION
The Texas Education Code (TEC), §28.023, allows students in primary grades to accelerate a grade level and students in secondary academic courses to earn credit for a course on the basis credit by examination. Credit-by-examination assessments (CBEs) must be approved by each local board of trustees.
FREE APPLICATION FOR FEDERAL STUDENT AID (FAFSA)
TEXAS CTE RESOURCE CENTER
The CTE resource center is a one-stop shop for CTE professional development, instructional materials, and program information. Many new CTE teachers come from business and industry, and need additional support and resources to be successful in the classroom.
TEXAS HIGHER EDUCATION COORDINATING BOARD (THECB)
Texas has now launched 60x30TX, the new higher education strategic plan which aims to position Texas among the highest achieving states in the country and maintain its global competitiveness. 60x30TX is entirely student-centered: its overarching goal is that 60 percent of young adults (25-34) in Texas will hold some type of postsecondary credential by 2030. It also proposes that these graduates will have marketable skills regardless of major and that, statewide, students will not graduate with debt exceeding 60 percent of their first-year wages.
Texas OnCourse empowers you—pre-K through grade 12 students, parents, teachers, and counselors—to make decisions that will help you, your child or your students succeed after high school. It is the result of three Texas government agencies pooling our resources, with the help of UT Austin, in one easy-to-navigate site.
TSI COLLEGE READY STANDARDS
60X30TX HIGHER EDUCATION PLAN
The new higher education plan, 60x30TX, focuses on this common goal by striving for 60 percent of the 25- to 34-year-old Texas population to hold a certificate or degree by 2030. The plan seeks to increase student success through the combined expertise and resources of many stakeholders. Because of these collaborative efforts, Texas institutions of higher education will have more opportunities to grow, which will enrich students and the state.Texas College Access Network (TxCAN)
TEXAS SCHOOL SAFETY CENTER RESOURCES
STUDENT SUPPORT & SAFETY
LOCAL MENTAL HEALTH AUTHORITY
SCHOOL & STUDENT SAFETY
- Texas Department of State Health Services Suicide Resources
- Suicide Prevention Resource Center
- SAMHSA Preventing Suicide Toolkit for High Schools
- After a Suicide: A Toolkit for Schools
- Cornell Self Injury and Recovery Research and Resources (SIRR)
- Columbia-Suicide Severity Rating Scale(C-SSRS)
- Suicide Response Protocols Webinar Recording & Corresponding Slides (PDF)
Law & Policy
86th Legislative Conclusion PDFs
SCHOOL HEALTH ADVISORY COUNCILS
What is a School Health Advisory Council (SHAC)?
Coordinated School Health (CSH) is a systemic approach of advancing student academic performance by promoting, practicing and coordinating school health education and services for the benefit and well-being of students in establishing healthy behaviors designed to last their lifetime.
Benefits of Having a SHAC
- Addressing the health needs of students through the work of the SHAC, helps meet district performance goals and alleviates financial constraints.
- SHACs play an important role in communicating the connection between health and learning to school administrators, parents and community stakeholders.
- SHACs can help parents and community stakeholders reinforce the health knowledge and skills children need to be healthy for a lifetime.
SHAC Laws in Texas
Every independent school system is required by law to have a School District Health Advisory Council; of which the majority of members must be parents who are not employed by the school district. Title 2, Chapter 28, Section 28.004 of the Texas Education Code details the specifics of this mandate.
HB 1525 UPDATES
School Health Advisory Councils (SHAC) & Wellness Policy FAQ
WHAT IS A SCHOOL HEALTH ADVISORY COUNCIL (SHAC)?
WHAT ARE THE DUTIES OF THE SHAC?
- the number of hours of instruction to be provided in: health education in kindergarten through 8th grade; and if the school district requires health education for high school graduation, health education, including physical health education and mental health education, in grades 9 - 12;
- policies, procedures, strategies, and curriculum appropriate for specific grade levels designed to prevent physical health concerns, including obesity, cardiovascular disease, Type 2 diabetes, and mental health concerns, including suicide, through coordination of:
- health education, which must address physical health concerns and mental health concerns;
- physical education and physical activity;
- nutrition services;
- parental involvement;
- instruction on substance abuse prevention;
- school health services, including mental health services;
- a comprehensive school counseling program;
- a safe and healthy school environment; and
- school employee wellness;
- appropriate grade levels and methods of instruction for human sexuality instruction;
- strategies for integrating the curriculum components specified by above in a coordinated school health program for the district:
- school health services, including physical health services and mental health services;
- a comprehensive school counseling program;
- a safe and healthy school environment; and
- school employee wellness;
- joint use agreements or strategies for collaboration between the school district and community organizations or agencies; and
- strategies to increase parental awareness regarding:
- risky behaviors and early warning signs of suicide risks and behavioral health concerns, including mental health disorders and substance use disorders; and
- available community programs and services that address risky behaviors, suicide risks, and behavioral health concerns
- appropriate grade levels and curriculum for instruction regarding opioid addiction and abuse and methods of administering an opioid antagonist.
The Texas Education Code §28.004(c)(3) specifies that the local school health advisory council's duties include recommending appropriate grade levels and methods of instruction for human sexuality instruction.The Texas Education Code §28.004(e) requires that any course materials and instruction relating to human sexuality, sexually transmitted diseases, or human immunodeficiency virus or acquired immune deficiency syndrome be selected by the board of trustees with the advice of the local school health advisory council.
WHO SHOULD THE MEMBERS OF A SHAC BE?
- classroom teachers employed by the district;
- school counselors employed by the district;
- school administrators employed by the district;
- district students;
- health care professionals licensed or certified to practice in this state, including medical or mental health professionals;
- the business community;
- law enforcement;
- senior citizens;
- the clergy;
- nonprofit health organizations; and
- local domestic violence programs.
ARE THERE ANY REQUIRED SUBCOMMITTEES FOR THE SHAC?
HOW OFTEN ARE SHACS REQUIRED TO MEET?
ARE SHAC MEETINGS REQUIRED TO BE RECORDED?
- At least 72 hours prior to the meeting, notice of the meeting (date, hour, location, meeting topics) must be posted on a bulleting board in the central administrative office of each campus in the district and be posted on the district’s] website.
- Prepare and maintain minutes of the meeting, including the subject and deliberation of each vote, decision, or action taken by the SHAC.
- Make an audio or video recording of the meeting and submit the recording to the district within 10 days of the meeting.
- The district must post the minutes and recording of the meeting as soon as practicable on the district’s website.
WHAT TOPICS ARE TYPICALLY DISCUSSED AT SHAC MEETINGS?
SHAC ANNUAL REPORT TO BOARD
- any SHAC recommendation concerning the school district's health education curriculum and instruction;
- any suggested modification to a SHAC recommendation previously submitted to the board;
- a detailed explanation of the SHAC's activities during the period between the date of the current report and the date of the last prior written report; and
- any recommendations made by the physical activity and fitness planning subcommittee of the SHAC.
ARE PUBLIC CHARTER SCHOOLS REQUIRED TO HAVE A SHAC?
ARE DISTRICTS OF INNOVATION REQUIRED TO HAVE A SHAC?
HOW DOES HOUSE BILL (HB) 1525 PASSED DURING THE 87TH LEGISLATIVE SESSION APPLY TO CHARTER SCHOOLS AND DISTRICTS OF INNOVATION?
WHERE CAN I GET MORE INFORMATION ON SHACS?