Academic Counseling

Each school district must report the academic achievement record (AAR) of students who have completed a minimum, recommended, advanced (distinguished), or foundation high school program. The transcript forms must include the required standard content for the AAR. The words “academic achievement record” and “transcript” are interchangeable. The form must serve as the academic record for each student and must be maintained permanently by the district.  

Note: The AAR standards have not been updated by TEA since 2012


TEA Academic Achievement Record

Texas Education Data Standards (TSDS)

TSDS Web-Enabled Data Standards

State law requires every Texas school district to adopt an attendance accounting system that includes procedures to ensure the accurate recording and reporting of student attendance data. The Student Attendance Accounting Handbook (SAAH) contains the official attendance accounting requirements that all public school districts and open-enrollment charter schools in Texas must meet. The agency collects student attendance data primarily to ensure that Foundation School Program (FSP) funds can be correctly allocated to Texas’s public schools.


TEA Attendance Accounting Handbook

Credit may only be awarded to a student who completed coursework that met all of the Texas Essential Knowledge and Skills (TEKS) for a state-approved course. Texas Administrative Code §74.26(a)(2) requires that all records or transcripts of an out-of-state or out-of-country transfer student must be evaluated. As stated, to award credit for a course a district must determine that the course met all of the TEKS. A district could refuse to award credit if they determined that the student was not proficient in the TEKS for the course. The district could also request that the student take a credit by exam in order to determine proficiency in the subject matter. 

Texas Administrative Code 74.26(a)(2)

This document contains course translations for 10th, 11th and 12th grades

Mexican Course Translations

Texas OnCourse provided Financial Aid Toolkits for:
To get Counselor Suite Access:  Contact - Anne Marie Wartes (Information at the bottom of this page)
Graduation Requirements
Graduation Tool Kit

TSDS Web-Enabled Data Standards

Graduation Type Code

Make sure you're coding your Special Education graduates correctly with the flow chart.

New Grad Flow Chart.pdf


Graduation Plans

Personal Graduation Plans

This document provides information about Personal Graduation Plans from TEA.


State Diploma Plans & Resources

 ESC Region 12 Diploma Guidance Plan

Official State Board of Education Administrative Rules Regarding Graduation Requirements

The State Board of Education (SBOE) has authority over graduation requirements for Texas public school students. Access SBOE rules on graduation:

High School Transcript Checklist

Local Schedule SD - Retention Schedule For Records Of Public School Districts


TREx & Records

The Texas Records Exchange (TREx) system is a web-based software application designed for the exchange of electronic student records as mandated by the 79th Legislature, 3rd Called Session, 2006 (House Bill 1). Using the TREx application, school registrars can electronically request and receive student records for students who have attended or will be attending Texas public schools.  High school registrars and counselors can electronically create and send official student transcripts to Texas public colleges and universities using TREx to access the SPEEDE server.

To contact TREx Customer Support call (512) 463-7246 or email [email protected]


Texas Records Exchange - TEA


Guide to Records Requirements

What is the AAR?
The Academic Achievement Record (AAR) is the record of a student's  academic achievement for their diploma program. This is also known as a transcript. There are specific guidelines for the minimum which needs to be recorded on the AAR.  Transcripts may be issued as official or unofficial depending upon the request circumstances. 

How does AAR Relate to colleges?
The AAR is a record to colleges of what a student has taken in high school as well as their GPA and testing history. Colleges request official copies directly from a school district and are responsible for obtaining authority to do so. 

How long is my district required to keep student records on file?
Academic records for students in grades PreK – 8 (a.k.a. cumulative records) are to be kept for 5 years from the date of withdrawal. Academic records for students in 9-12 are to be kept permanently. There are various rules on specific records.

Key Questions for a Counselor?
1. What is the record keeping system for my district? When will I receive training? 
2. What method is used for electronic record keeping and paper based record keeping? 
3. What format does my district use for the AAR? 
4. Who handles the procedure for transcripts? What is my role? 


This section contains links to information related to program based tasks that a counselor may be involved in or need a working knowledge. These include coding, testing, accountability and programs students may be enrolled in.

The Student Assessment Division manages and oversees the development, administration, scoring, and analysis of the Texas assessment program, which includes the following assessments:

TEA Student Assessment Division

TEA Testing


504 Information

US Dept of Education: FAQ on Section 504 and the Education of Children with Disabilities


2019-2020 TEDS + PEIMS Guidance

This page serves as a central location for TEDS standards and information. The links below provide the complete TEDS for the TSDS and PEIMS collections.




Special Education Services

Special education means specially-designed instruction, at no cost to parents, to meet the unique needs of the child with a disability, including instruction conducted in the classroom, in the home, in hospitals and institutions, and in other settings; and instruction in physical education.

Region 16 Special Education Services


University Interscholastic League (UIL)

The University Interscholastic League exists to provide educational extracurricular academic, athletic, and music contests. The UIL was created by The University of Texas at Austin in 1910 and has grown into the largest inter-school organization of its kind in the world.

University Interscholastic League

NCAA Eligibility Center



For Academic Counseling assistance - Contact any of the three Counselor/Mental Health Specialists below: