District Status on sending of all 4 levels of Domains and Entities:
The original goal to have all 4 levels of domains and entities (District Admin > Options > TSDS > Domains & Entities) sent with 90% or better success rate has passed. Don't worry - just keep swimming (I mean working).
Even though the goal was to get everyone there we understand various roadblocks prevented that from happening. The expectation at this point is you are at 90% or better for Level 1 and 2 and that you are beginning to work through sending Level 3 and 4. If you have NOT YET moved into Level 3 or 4 please reach out to us through an ESC16 ASCENDER ticket here.
Also, please update the District Domains Submission Level Status sheet here if you haven't so that we can stay on top of knowing where each district is in the process. We are reviewing that and will begin reaching out to those districts that are not showing a complete date up through Level 2 and beyond.
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Level 1 Errors (District Admin > Inquiry > TSDS Level 1 Errors):
We have been working with various districts regarding Level 1 errors. We understand that these continue to be difficult to read and/or understand and that they are not always consistent one day to the next with or without data changes being made. This also makes it difficult for us to provide you specific guidance. At this point, our guidance is for you to use the resources (below) as a way to begin troubleshooting those errors and if you are not able to determine the cause, correct it, and see that the error successfully drops off the report please let us know and we will work with you.
Contacts on students continue to be a common Level 1 error on various entities. Please keep in mind the following general guidance related to this.
- Ensure that only contacts that should be marked with the parent/guardian box are. If a contact is marked parent/guardian then ASCENDER will attempt to send that data.
- Ensure that contact address information is accurate (this includes zip code and email address).
- These types of errors are beginning to show for districts that have sent the prior year leaver domain in level 3 as well. These should be reviewed and updated as well.
400 Bad Requests (without any details) and resource limiter - These are under review by programming staff and may simply be erroneous errors.
- Response message that displays on level 1 report: Districts are reporting errors that state 400 Bad Request but don't have any additional details showing in the error message.
- Response message that displays on level 1 report: Districts are reporting errors that state RateLimiter 'apiCallRateLimiter' does not permit further calls.
Helpful Guides for TSDS Coordinators:
Acceptable 0 record 0% on (Send Status) Domains and Entities (NEW)
Domains & Entities (Send Status) Level and Submission Guidance (NEW)
ASCENDER Preparing for the TSDS Upgrade Guide
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Login to TSDS and navigate to TIMS. Search for tsdskb600 - TSDS Known Issue.
Watch it to stay in the know of known issues on the TEA side of things.
Add yourself as a ‘Watcher’ and receive email notification when it is updated.
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Business Side Reminders:
There are several new and updated TSDS Business resources now available in ASCENDER Help.
TSDS Upgrade Checklist for Business
TSDS PEIMS Fall Submission Data for Business - Includes a link to the updated Responsibilities - Quick Reference Chart
TSDS PEIMS Mid-Year Submission Data for Business
We will review these new resources in future trainings, but here are a couple of items that we would like to point out.
*Important* Updated Guidance regarding Employment Dates in Personnel
Personnel > Maintenance > Employment Info
-Verify all employees with a Latest Re-Employment Date do not have a Termination Date. For rehires, delete the Termination Date and Reason.
Personnel > Maintenance > Staff Demo > Responsibility
-When adding responsibility records in Personnel, make sure to enter the Begin Date before saving the record. The screen will currently allow you to save without the begin date, but it will cause TSDS errors.
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Did you or your staff miss one of our zoom training sessions on the TSDS Upgrade Project? You can get those recordings here.