Important: Information from TCC regarding Budget AND Payroll Data for TSDS Fall PEIMS

Hello

 

 

Please forward this announcement to any appropriate Finance and Payroll Staff

TSDS Standards Impact Corrections Submitted After Period 10 EOM

As TCC actively works to integrate the new programming requirements for TSDS Ed-Fi reporting and the most recent changes released by TEA, certain programmatic limitations have been implemented.  To help navigate through the Fall PEIMS reporting process, we have outlined these limitations and provided recommendations.

  1. The original Budget and any amendments entered in ASCENDER through accounting period 10 will be Included in the total reported.  Amendments entered in ASCENDER for accounting period 11 and beyond will be Excluded, regardless of the date entered.  For this reason, we recommend leaving accounting Period 10 open as long as possible to maximize the window for additions and changes.  You may choose to lock accounting period 10 until you are ready. This will minimize the risk of transactions being posted to the wrong accounting period.  Before completing the end of month process to close accounting Period 10, review Budget data for accuracy in general fund, food service fund, and debt service fund.
  2. Payroll changes made after accounting Period 10 is closed will be Excluded from Fall PEIMS reporting.  Carefully review all Payroll data before closing October.  Any Special Adjustments made after accounting Period 10 is closed will be Excluded from Fall PEIMS reporting, even if you are adjusting amounts and/or codes charged prior to November. Payroll changes made after accounting Period 10 is closed will be Excluded from Fall PEIMS reporting.
  3. Before closing October (Period 10), thoroughly review all Budget and Payroll data. Ensure that all data is Promoted and Validated, and that all Fatals are cleared.  Additionally, review all Warnings and Special Warnings related to Budget and Payroll prior to closing October (Period 10).

It is important to note that there will NOT be an opportunity for Fall Resubmission of Budget or Payroll data as extracts are Paused once Period 10 is closed.  


Please submit an ESC 16-ASCENDER Ticket if you have any questions.